The Biggest Thing That Impacts Catering Cost:

If there’s one thing couples should understand before asking for pricing, it’s this:

Guest count is the biggest multiplier.

More guests means:

• More food

• More staff

• More rentals

• More tables and service equipment

• More drinks

• More plates, flatware, and glassware

• More setup and breakdown time

Every additional guest has a ripple effect throughout the event.

A wedding for 75 guests operates very differently than a wedding for 250 guests — even if the menu is exactly the same.

This is why experienced caterers often encourage couples to finalize guest count before diving too deeply into detailed menu planning.